The Federal Family Educational Rights and Privacy Act (FERFA or the Buckley Amendment) affords students certain privacy rights regarding their education records. Those rights are summarized below.
FERPA protects the privacy of all education records, in any medium, maintained by Louisiana State University of Alexandria. All student education records, including documents about students contained in computer databases, are protected. Generally, only directory information may be released to third parties, including parents of dependent or independent students, without the student's written consent.
Students at Louisiana State University of Alexandria may access their educational records. This includes nearly all information maintained by the university which is directly related to the student. In most cases, an educational record that's "directly related to a student," consists of grades and semester enrollment. Students have the right to review their educational record within 45 days of the day the university receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
Note: Students must provide photo identification in order to access their education records.
The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students who believe their record is inaccurate or misleading should write to the university official responsible for the record. Clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing about the request for amendment. Additional information about the hearing procedures will be provided to the student when notified of the right to a hearing.
Note: FERPA does not address grade disputes or grievances, which are pursued through other university and/or college procedures.
At institutions of higher education, students may authorize the release of their educational records--but the student has the exclusive right to decide whether or not to authorize the release. This means that, in most cases, even a student's parent may not demand the release of the student's educational record. Moreover, students' access to their own educational records--as well as the right to limit disclosure of those records--continues even after they graduate or otherwise leave the institution.
A student may give consent in writing to release their enrollment information to a third party, this includes a letter of verification or an official transcript. Students may also complete a FERPA Release to have certain information made available to their parent or guardian.
If you believe Louisiana State University of Alexandria is not complying with state or federal regulations regarding FERPA or other privacy protections, please bring the Registrar's Office your concerns to see if we can agree upon a resolution. Every effort will be made to address your concern; if you are not satisfied; you have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Louisiana State University of Alexandria to comply with the requirements of FERPA. A complaint may be filed in writing with the Department of Education at the following address:
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC, 20202-8520