The Bolton Library thanks Dr. Harold Langford and the Department of Business Administration for supporting this service.
Poster Size and Setup
Poster will be created as a single, large slide in PowerPoint (PP). Before starting this process it is a good idea to use a template or planning sheet to design your poster. It is also important to set the slide size before you begin creating the poster. Otherwise, your poster may have quality/resolution issues.
Note: The maximum custom slide size is 56” x 56”
Grids, Guides, Rulers
While working in PP, use the rulers, gridlines, and guides to position shapes and objects more accurately.
TIP: to temporarily override the Snap To feature while working with objects, hold down the ALT key while dragging the shape or object
Using Shapes as Templates/Guides
Consider using shapes to define the segments of PP poster. These shapes can be adjusted and/or edited as needed later.
NOTE: PP has very useful Smart Guides that appear as you move objects
It is recommended to leave at least one inch of space between segment blocks and to leave at lease ½ inch between stacked shapes (to create segment object border)
It is recommended to copy and paste your first complete segment block. This will preserve customized configurations while still allowing for resizing of the newly copied segment block.
Grouping Shapes & Objects
Grouping shapes, pictures, or other objects lets you flip, rotate, move, resize, or change the attributes of multiple shapes or objects at the same time as though they were a single shape or object.
Objects as Layers
PP allows you to work with layers—to bring objects, placeholders, or shapes to the front or send them to the back.
Titles, Body Text, & Font Sizes
Title text needs to be in a font sized ≥ 72pt
Title text font should be clear and easy to read from a distance
Segment header text should be in a font sized 36pt – 66pt
Segment header font will be Times New Roman; may want to Bold to set apart
Body text needs to be in a font sized ≥ 27pt; usually 27pt – 44pt
Body text font will be Times New Roman
Do not use ALL CAPS for any text
Working with Text
To include text in your slide, you need to insert a Text Box and type text into the text box.
This will be a floating text box; you can move it anywhere you wish. (Remember, you can place text directly in your Shapes—simply right-click on the border of the shape and select Edit Text. But if you delete the Shapes, your text
will also be deleted.)
To insert a text box, click the Insert tab, and in the Text group, click on Text Box.
Move your cursor to the desired location on the slide, and click and drag to create a text box. Note that the text box automatically resizes itself as you enter more text.
To change the font type, font size, font styles, font colors, etc., click the Home tab, and you will find options to change these properties in the Font group. You will need to highlight the text to apply these changes.
You can apply various effects and modifications to the text box and to the text by using the Drawing Tools. Click on a text box and the Drawing Tools tab will appear. Click on the Format tab (under the Drawing Tools contextual tab—shown below) and experiment with Shape Styles and other features of the Drawing Tools ribbon.
PP gives you many background options. You may choose to use a color, a color gradient, a texture, or even a picture as the background for your poster.
For improved readability, use contrasting colors between foreground and background
Allow enough white space to keep poster from looking overloaded
Use the special effects in PP sparingly; some do not print correctly
Working with Images
To insert a picture, click the Insert tab, and in the Images group, click on the Pictures or Online Pictures button, and select an image from your computer or a clip art image online.
To resize the image, click on the image and use the corner handles to resize; using the corner handles will maintain the perspective of the picture.
A low resolution digital image does not have many pixels. You cannot add more pixels to an image file; when you enlarge a low resolution image file, the pixels are simply spread over a larger space, and the image loses quality.
Try to use images that are considered large format (at least 300 ppi)
Working with Graphs
There are two basic methods for adding visual representations of your data:
First, you can use the Insert Chart function
Second, you can create your graphs in Excel and then copy and paste them onto your poster slide.
TIP: If you change the relative height and width of your graph while resizing in PowerPoint, all text in the graph will be distorted. However, this will not happen in Excel. If you want to change the proportions of your graph, do it in Excel before inserting it in PowerPoint.
Once complete, save your work as two file types:
Print requests will only be accepted from faculty, students, and staff
Currently, the Bolton Library has 1 paper roll size: 42 inches. Files in which both the height and width dimensions are larger than 40 inches cannot be readily printed. Contact Michael Waller for special media requests.
Copyright compliance is the responsibility of the user. The Bolton Library staff reserves the right to refuse to accept any printing request if, in its judgment, fulfillment of the order would involve violation of copyright law.
Contact Michael Waller to schedule an appointment. During each appointment, clients will be briefed on cost, software, image resolution, coloration, and general appearance of the work they are creating. There is no charge for this assistance. Design assistance is available for large format printing of academic projects. Design assistance is not currently available for promotional or personal materials.
Printing submissions have a turnaround time of at least 2 business days. During times of heavy request volume, we prioritize printing for student and faculty academic poster sessions. Due to this prioritization, turn-around time for requests for promotional or personal purposes may take longer than 2 days. Submissions of 5 or more prints at one time by the same individual may take longer than 2 days.
$3.60 per linear foot (8 mil satin photo paper); $0.30 per inch. Approximately, $20 per academic presentation poster.
*All prices are approximate and subject to change. Final charge will be confirmed for each print request before the job is submitted for completion. These charges pay for the materials needed (paper and ink) and allow the library to continue to offer the service.
Academic posters, unless otherwise directed, should be no larger than 40” × 68”. If using PowerPoint to create your poster, the submit size will be 33” x 56” which will then be enlarged to 40" x 68"
The Bolton Library is not responsible for proofing posters before they are printed. To ensure your poster has no spelling or grammar errors, prufreed and proofread again!