Record Type | Retention guideline |
---|---|
Academic advisement records | 2 year after graduation |
Academic warning (related to academic non-performance or deficiency) | 5 years after graduation |
Academic dismissal | 5 years after graduation |
Academic integrity violation | Permanent |
Academic records (miscellaneous narrative evaluations, assessments, etc.) | Permanent |
Appeals for exception to academic policy | 4 years |
Athlete eligibility reports | 1 year after certification |
Athlete records (includes eligibility information, academic information, documentation of participation, tutor evaluations, etc.) | 10 years |
Catalogs | Permanent |
Class lists | Permanent |
Commencement programs | Permanent |
Correspondence (related to academic records, inquiries) | 1 year |
Credit/no credit, audit, pass/no pass approval | 1 year after date submitted |
Degree audits | 5 years after graduation |
Disciplinary Action Records | 5 years after graduation |
Drop/add/requests | 1 year after date submitted |
Enrollment verifications | 1 year after verification |
Faculty grade book | 5 years after course completion |
Final exams/graded coursework | 1 year after course completion |
Final grade reports | 1 year after date distributed |
Final Grade submission data | Permanent |
Grade appeal/complaint | 1 year |
Grade change forms | 5 years after graduation |
Graduation lists | Permanent |
Grievance/complaint issued by student (other than FERPA or grade appeals) | 3 years after closure |
Instruction evaluations (by students) | 1 semester |
Major/minor/certificate/concentration changes | 5 years after graduation |
Midterm grade reports | End of term |
Name change request | 5 years after graduation |
Personal data update (race, ethnicity or other demographic) | 1 year after graduation |
Residency verification records | 6 years after submission |
Returned diplomas | 5 years |
Student class schedule | 1 year after graduation |
Substitution/waivers for degree requirements | 5 years after graduation |
Teacher certifications | 1 year after certification |
Thesis/Dissertation | Permanent |
Transcript requests (by student) | 1 year after submitted |
Transfer credit evaluations | 5 years after graduation |
Tuition and fee charges | 5 years after graduation |
VA certification records | 3 years after graduation |
Withdraw requests | 5 years after graduation |