LSUA Privacy of Student Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights are presented here:
- The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. Students should submit to the Registrar an official, written request that identifies the record(s) they wish
to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records when the student believes they are inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. In such cases,
students should write to the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested
by the student, it will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided when the student is
notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent
is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic, research, or support staff position (such staff include law enforcement
and health personnel); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the university’s governing boards, or a student serving on an official committee,
such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill
his or her professional responsibility. The university discloses educational records without consent when requested by officials of another school in which a student seeks or intends to enroll. Directory information concerning the student may
be released by the university unless the student has requested that such information not be released.
Under the terms of FERPA, directory information includes the following items:
- Student Name
- Student ID Photograph
- Local Address/Phone
- E-mail Address
- Date and Place of Birth
- Degrees and Awards/Honors Received and Dates
- Dates of Attendance (Current and Past)
- Full or Part-Time Enrollment Status
- Participation in Officially Recognized Activities
- Participation in Officially Recognized Sports
- Weight/Height of Members of Athletic Teams
- Most Recently Attended Educational Institute
- Major Field of Study/Classification
Students’ overall grade point averages may be released to honorary organizations only when they are to be used in determining eligibility for membership.
Students who wish to withhold directory information should complete the appropriate form in Records before the seventh class day of any term. Requests to prevent disclosure of directory information will remain in effect until a written request to rescind
is received by the Registrar.
LSUA also maintains a global email address list via Microsoft Outlook. Students who wish to add their physical addresses and phone numbers to this directory can do so by logging on at My.LSUA and then click on the Update User Info link.
Parents or guardians of students who are dependents for income tax purposes may review their dependents’ academic records. It is assumed that all undergraduates are independent of their parents. Each request to review a student’s academic
records must be accompanied by appropriate documentation. Transcripts, however, cannot be released to a third party without the student’s signature, except in those circumstances indicated in the Family Educational Rights and Privacy Act.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Louisiana State University at Alexandria to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is provided below:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920